Actions on documents

In the interface below, we have all the actions available for handling documents. We enumerate some of them where there is a brief description (after the image) of each one to ease the understanding.

Document selection status: informs the authenticated user of the number of documents (total quantity and selected quantity), values and presents the quota limit in colors.
Green Bar: the authenticated user can proceed with printing normally;
Yellow Bar: the quota limit for the authenticated user has been exceeded, but you can proceed with printing normally (non-blocking quotas);
Red Bar: the quota limit for the authenticated user has been exceeded. The authenticated user will not be able to proceed with printing (blocking quotas).
Select all documents: click to select all documents (only available in Pending Documents interface)
Number of copies: click to increase/decrease the number of copies of each selected document

TIP

For details on quotas for printing documents, click here

Print

Select the desired document and click on the print or print and save icon (pending documents).

ATTENTION

Documents held at local stations have printing limited to just one copy per document

If the finalities are enabled, the finality selection interface will be displayed, otherwise the document will be printed directly

When printing pending documents, they will be immediately deleted (except if you print using the print and save icon)

Convert

Conversion via Document List

The authenticated user can convert the documents before the printing process by clicking on the conversion buttons.

Incompatible documents

In cases where the device is not added to the NDD Print Releaser output queue or when the features (documents held at the station or automated conversions in the output queue or printing group) are active on the server, incompatible documents will be identified with a message below document titles.

IMPORTANT

To rectify the situation, add the device to the printing group using the NDD Print Releaser

Document properties

Here, the authenticated user can view all the information of the selected document (document format, size, date of sending, etc.), as well as being able to delete/save the document, or assign a finality.

Save/Delete

Save Documents

This action can be done only with pending documents, after saving them they will be stored on the NDD Print Releaser server until the authenticated user deletes it. To save a document, select it and click the Save or Print and Save icon.

ATENÇÃO

There is a limit of documents that can be saved depending on the configuration made on Portal 360;

Documents held at local stations cannot be saved.

Delete Documents

This action can be done with pending, saved documents and station documents. After deletion, these documents cannot be recovered. To delete a document, select it and click the delete icon.

Finality selection

If used, the finalities will be listed to the user so the quota discount can be defined. This selection is unique for each document, and can be divided into three types: Private, Corporate and Custom Account.

Account Selection

In the account selection interface, use the search filter (Account name or ID on the text field) to find the desired account, select it and click Confirm.

NOTA

Regardless of which account is selected, the quota discount will always be made for the corporate quota